Commissioning Punch List Template
Track every outstanding defect from inspection, FAT, SAT and walkdowns in one list. The sheet counts open items by category and shows how long each one has been open.
Download
- How to Use sheet with steps
- Template sheet, blank and ready
- Example sheet, filled in
- 88 built in formulas
- A4 landscape print setup
- Works in Excel, Google Sheets and LibreOffice
Preview of the Filled Example
This is the Example sheet from the download, so you can see exactly how the completed commissioning punch list looks.
Punch items (A: must close before start up, B: before handover, C: can remain after handover)
| Sr | Punch no | Tag / area | Description | Category | Raised by | Raised on | Responsible | Target date | Status | Closed on | Days open | Remarks |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | P 001 | PDT 3105 | M20 gland on M25 entry, replace with M25 Ex d gland | A | QC | 28 Sep 2026 | Contractor | 05 Oct 2026 | Closed | 03 Oct 2026 | 5 | |
| 2 | P 002 | CP 03 | AI 02 CH 7 to 12: no open circuit alarm | A | Client | 01 Oct 2026 | Vendor | 15 Oct 2026 | Open | 12 | ||
| 3 | P 003 | JB 11 | Spare cores not ferruled | B | QC | 02 Oct 2026 | Contractor | 20 Oct 2026 | Open | 11 | ||
| 4 | P 004 | FV 3101 | Valve tag plate missing | C | Operations | 05 Oct 2026 | Contractor | 30 Oct 2026 | Open | 8 | ||
| 5 | P 005 | HMI 2 | Historian tags not updating | A | Client | 08 Oct 2026 | IT / Vendor | 14 Oct 2026 | Open | 5 |
About the Commissioning Punch List
A punch list collects every incomplete or defective item found during construction, inspection and testing. Clear categories decide what blocks start up, and a single owner per item keeps the list moving. It is one of the most used documents in the final weeks of any project.
How to fill in this template
- Give every defect a unique punch number and a clear description that anyone can act on.
- Set the category: A must be closed before start up, B before handover, C may stay open after handover.
- Assign one responsible party and a target date.
- When an item is fixed and verified, set Status to Closed and enter the closed date.
- Review the open counts at every commissioning meeting.
What the formulas do
- Days open = (closed date or today) − raised date.
- Open item counts by category use COUNTIFS on Category and Status.
Related tools
Frequently Asked Questions
What do punch list categories A, B and C mean?
A items stop start up or are safety related; B items must be closed before handover; C items are minor and may be closed after handover.
Who closes a punch item?
The responsible party fixes it and the person who raised it (or QA/QC) verifies and closes it.
How often should the punch list be reviewed?
Daily or weekly during commissioning, depending on the number of open category A items.
Learn more on the blog
Instrument loop checking procedure
A practical guide on instrumentationblog.in that explains the procedure behind this template and how engineers apply it on real plants.
Read Full Article