Engineering Documents · Free Template
Vendor Document Register Template
Track vendor documents for instrument purchase orders: received date, review code, return due date and status, with overdue flags and summary counts.
Excel (.xlsx)Printable PDFFilled exampleFree, no sign up
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- How to Use sheet with steps
- Template sheet, blank and ready
- Example sheet, filled in
- 168 built in formulas
- A4 landscape print setup
- Works in Excel, Google Sheets and LibreOffice
Preview of the Filled Example
This is the Example sheet from the download, so you can see exactly how the completed vendor document register looks.
ProjectBoiler 3 upgrade
Review period (days)10
Document controllerDC team
Register date25 Oct 2026
Documents
| No | Document no | Title | PO / vendor | Type | Rev | Received | Review code | Return due | Returned | Status | Remarks |
|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | V 101 DS 01 | Pressure transmitter datasheets | PO 4501 | Datasheet | B | 04 Oct 2026 | 2 Approved with comments | 14 Oct 2026 | 12 Oct 2026 | Returned | |
| 2 | V 102 GA 03 | Control valve GA drawings | PO 4502 | GA drawing | A | 09 Oct 2026 | 19 Oct 2026 | OVERDUE | |||
| 3 | V 103 CAL 01 | Orifice sizing calculations | PO 4503 | Calculation | A | 20 Oct 2026 | 30 Oct 2026 | In review |
Documents:3 · In review:1 · Overdue:1 · Rejected (code 3):0
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About the Vendor Document Register
Late vendor document reviews delay manufacturing and delivery. A register with due dates and status makes review backlogs visible.
How to fill in this template
- Set the review period agreed in the PO.
- Log each document when received, with revision.
- Enter the review code and return date when the review is sent back.
- Watch OVERDUE items in progress meetings.
- Resubmissions get a new row with the new revision.
What the formulas do
- Return due = received + review period.
- Status: Returned, OVERDUE if past due, otherwise In review.
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Frequently Asked Questions
What do review codes mean?
Codes vary by project; commonly approved, approved with comments, rejected and information only.
Should resubmissions overwrite rows?
No, add a row per revision to keep history.
Who owns the register?
Usually document control, with engineers reviewing.
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